College Budget
The operating budget is a systematic planning of the expenditures in relation to the anticipated income for any given year. The budget year covers the period of September 1 through August 31. Due to legislative action and delays in state appropriation funding numbers, this timetable will be subject to changes. The following outline indicates the normal budget process and timetable:
| January |
Administrative Team Meeting--initial budget meeting--explanation of budget process and agreement of ground rules for the budget submission process. Review accomplishments/status of the Annual Action Plan. |
| February |
Vice-President of Administrative Services submits budget packets to Vice-Presidents and College President for preparation of initial budget requests.
Review by departmental personnel to determine needs for the fiscal year – all personnel consult their annual plan for established priorities and return budget requests to the Vice-Presidents and College President. |
| March |
College President/VPs/Deans/Division Chairs/Directors/Program Coordinators - establish priorities and submit initial budget requests to the Vice-President of Administrative Services.
College President/Vice-Presidents – initial budget hearings, evaluate requests, make decisions concerning personnel, equipment, technology, facilities, and institute improvement with regard to approved annual action plans.
Estimate income for upcoming fiscal year--Vice-President of Administrative Services matches requests against estimated income. |
| April |
Produce first draft of the budget and review with the President and the Board of Trustees. |
| May |
Produce second draft of budget ensuring it meets needs identified in Technology Plan Personnel Plan, Facility Plan, and Institutional Improvement Plan. Review with the Board of Trustees. |
| June |
Review third draft of budget with the Board of Trustees. |
| July |
Final budget workshop with the Board of Trustees. |
| August |
Final budget approved by the Board of Trustees. |
When the budget is approved by the Board, it becomes the College President’s directive for financial support of college functions. Each division or activity allocated funds is responsible for managing its operation within the financial limitation set forth in the budget. The College President looks to the Vice-President of Administrative Services to assist in the maintenance of continuous budget control throughout the year. The Vice-President of Administrative Services has been directed to not approve any requests for expenditures that would result in exceeding the authorized budget allocations. If budget changes are needed during the fiscal year, requests should be made to the College President’s office through normal administrative channels for consideration and processing. Each administrator and faculty member is to avoid committing the college to unauthorized financial obligations.