Grades (Including Grade Reports and Grade Books)
VC uses letter grades (without + or -) for reporting the student’s progress in each course. The available grades are: A = Excellent; B = Above Average; C = Average; D = Passed; F = Failed; I = Incomplete (given only for an emergency, such as illness); W = Withdrew Passing; WF = Withdrew Failing; AU = Audit; P = Pass (in Pass/Fail Grading); U = Fail (in Pass/Fail Grading); CP = Complete (used for non-credit courses); NC = Non-Complete (used for non-credit courses). Course grades are available to students at the end of each enrollment period through Campus Connect via My VC. An electronic gradebook in the LMS will be kept up to date so that students are aware of their grade throughout the semester. While no mid-semester grades are given, faculty are asked to identify students who are performing unsatisfactorily, via the Early Alert System, so that the student may be so advised by email.
Final grades must be submitted to the office of the Director of Enrollment Management/Registrar via the LMS within the time frame indicated. Grades are processed as soon as possible after receipt of all grades for that enrollment group by the Director of Enrollment Management/Registrar.
Examination and/or final grades shall not be posted in public view. For more information concerning students’ privacy rights, please refer to the VC General Catalog, Education Rights and Privacy Act of 1988. Final examination make-ups or final examinations given prior to the regularly scheduled final examination time will be given only after approval by the Vice-President of Instructional Services.
All VC instructors are required to maintain a grade document for the classes they are teaching. Grades will be maintained electronically on the LMS. Electronic grade books should be externally backed up or printed often to ensure grades are not lost. Faculty may also maintain grades by using a spreadsheet, or with a hardbound Grade Book. Each course page, both electronic and hard copies, should include the instructor’s name, program(s) or discipline(s), semesters and year covered, methods of calculating grades, and attendance. Attendance must be recorded for each course. Grades will be submitted to the Director of Enrollment Management/Registrar as outlined above. See Policy Manual, EGA (LOCAL)