Appendix A: VC’S Hiring Procedure for All Locations

Approval to Hire

All hiring will begin with the College President.
The appropriate VP/Dean/supervisor will meet with the College President to seek approval for the position, the assignment of a Search Committee and to provide general instructions regarding the nature of the search.
The appropriate VP/Dean/supervisor will fill out Position Vacancy form and turn it into the Director of Human Resources.
The Director of Human Resources will secure the appropriate signatures of Vice-President of Administrative Services and College President.

Advertising

The appropriate VP/Dean/supervisor will advise Director of Human Resources where and when they wish to advertise the position. Each vacancy will be advertised internally, externally, or both for 5 days. Vernon College, at the request of the supervisor and approval of the President, may post certain position openings internally for qualified applicants. After 5 days the position may also be posted externally at the request of the supervisor and approval of the President.

Receiving Applications

All applications will be received by the Human Resources Department in Vernon through the designated cutoff date.
The Director of Human Resources will screen applications for minimum qualifications and preferred qualifications.

Preparing for Interviews

After the Search Committee has had the opportunity to review the applications, the Committee Chairperson will notify the Director of Human Resources whom they wish to interview.
The Director of Human Resources will schedule interviews and notify the Committee Chair, confirming the times and dates of interviews.
The committee will prepare their interview questions.

The Interview

The Director of Human Resources will discuss with the committee chairperson prior to the actual interviews to review the questions to be asked and provide any advice/instructions as required.
An accepted system of scoring the interview questions will be agreed upon and used by all committee members.
Committee members will document the applicant’s answer to all questions according to the scoring system.
Some positions will require a presentation of teaching material as per committee’s instructions.
Following all interviews, the committee members should meet to discuss the applicants and their scores. Committee Chair shall document this discussion.
The Committee Chair is responsible for accumulating all questions, answers, scores, and any/all notes from each interview. This documentation must be retained in the Human Resources Department for a minimum of two years.
The Director of Human Resources will provide a summary/cover sheet for all interviews documenting the committee’s decision as to whom they wish to employ. The Chairperson will sign the summary sheet.

The New Employee

The Director of Human Resources will secure the approval from the College President to offer the position to the recommended applicant. Once approved, the new employee information is submitted at the first available Board of Trustees meeting for Board approval.
The College President retains the right to visit with any or all candidates.
The Director of Human Resources will notify the recommended person of the College President’s approval, also discuss the starting date and New Employee Orientation.
The Director of Human Resources will advise the Committee Chair that selected person has accepted the position, the dates for New Employee Orientation, and when the supervisor can expect the employee to report for work.
The Director of Human Resources will conduct a criminal background search on the selected applicant.
Human Resources office will notify, in writing, all applicants who applied but were not hired.
An applicant is employed only after approval and necessary paperwork is complete. Staff employees are placed on a six month probationary period during which the employee or the supervisor may terminate employment without cause. This does not include faculty who are issued one year contracts at the time of employment renewable based on satisfactory student and supervisor evaluations.