Email Policy
The purpose of the Vernon College student email policy is to ensure the proper use of Vernon College’s email system and make users aware of what Vernon College deems as acceptable and unacceptable use of its email system. The college reserves the right to amend this policy at its discretion. In case of amendments, users will be informed appropriately.
Email is an educational communication tool and users are obliged to use this tool in a responsible, effective and lawful manner. Although email seems to be less formal than other written communication, the same laws apply. Therefore, it is important that you are aware of the legal risks of email:
- If you send or forward emails with any libelous, defamatory, offensive, racist of obscene remarks, you can be held liable.
- If you unlawfully forward confidential information, you can be held liable.
- If you unlawfully forward or copy messages without permission, you can be held liable for copyright infringement.
- If you send an attachment that contains a virus, you can be held liable.
Email is a mechanism for official communication within Vernon College. The college has the right to expect that such communications will be received and read in a timely fashion. Official email communications are intended only to meet the academic and administrative needs of the college community. New Vernon College students are issued a student ID, a student PIN, and a student email address. Students are expected to check their email on a frequent and consistent basis in order to stay current with college related communications. Students have the responsibility to recognize that certain communications may be time-critical.
Vernon College considers email as an important means of communication and recognizes the importance of proper email content in conveying a professional image. Users should take the same care in drafting an email as they would for any other communication. Although the email system is meant for educational use, Vernon College allows limited personal usage if it is reasonable. However, the sending of chain letters, junk mail, jokes and executables is prohibited. All messages distributed via the college’s email system are college property. Users expressly waive any right of privacy in anything they create, store, send or receive on the college computer system.